Summary
Overview
Work History
Education
Skills
Additional Information
Personal Information
Marital
Reading
Timeline
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Collins Masogo

ARCHIVES AND RECORDS MANAGEMENT SPECIALIST

Summary

Seeking a challenging position in a high-growth company to apply extensive experience in Archives and Records Management. Possesses a strong aptitude for achieving results and aligning with the company’s corporate strategy, objectives, mission, and vision. Guaranteed to contribute significantly and introduce innovative records management practices to enhance the company's efficiency and effectiveness.

Overview

5
5
years of professional experience
4
4
years of post-secondary education
1
1
Language

Work History

Records Officer

Itsoseng Security Guard
Tlokweng
4 2023 - Current
  • Developed and implemented record management policies and procedures.
  • Classified, categorized, and indexed over 500 records, enhancing retrieval efficiency by 40%.
  • Determined appropriate storage methods for various types of physical records, increasing storage capacity by 25%.
  • Implemented security measures to safeguard sensitive and confidential information, resulting in zero data breaches over 1-year.
  • Developed retention schedules specifying how long different types of records should be kept, ensuring compliance with regulatory requirements and reducing storage costs by 20%.
  • Managed file archival and information retrieval processes, retrieving 95% of requested documents promptly.
  • Maintained organized and efficient document flows through excellent planning and multitasking skills, improving overall department productivity by 35%.

Night Security Guard and Officer

Itsoseng Security Guard
Tlokweng, SE
04.2021 - 04.2023
  • Reduced security incidents by 25% through patrol, access control, monitoring, and equipment control.
  • Maintained high visibility and observation, greeting staff, guests, and vendors courteously, enhancing customer satisfaction ratings by 15%.
  • Responded immediately to distress calls, panic alarms, and emergencies, resolving 95% of incidents swiftly and appropriately.
  • Upheld company’s reputation with professionalism and legal compliance, achieving 100% compliance rate during audits.
  • Collaborated with other security officers for effective protection, increasing coverage efficiency by 20%.
  • Patrolled property on foot, securing personnel, assets, buildings, gates, and perimeter in all weather conditions, reducing unauthorized access by 30%.
  • Investigated and took appropriate lawful action as per corporate policy on accidents, incidents, trespassing, suspicious activities, safety, and fire incidents, reducing incident response time by 40%.
  • Controlled and monitored surveillance equipment, performed building and equipment inspections, identifying and addressing 98% of potential security threats.
  • Guarded access points, permitted or refused entry, restrained trespassers, and directed heavy traffic during peak hours, improving traffic flow by 25%.
  • Completed daily reports with relevant information, observations, surveillance footage, and signatures, increasing report accuracy by 35%.
  • Secured all doors, windows, and exits as required by shift, ensuring 100% lock-up compliance.

Records Officer

Ministry Of Youth, Gender, Sports And Culture
Gaborone
04.2021 - 04.2023
  • Provided timely research and information retrieval services, resulting in 20% reduction in decision-making time for staff and Council.
  • Maintained organization databases, achieving 30% increase in information retrieval speed.
  • Developed record distribution and storage policies, leading to 25% improvement in document organization.
  • Ensured accountability, transparency, and regulatory requirements were met, resulting in 100% compliance.
  • Utilized [Software] to scan physical records to electronic format, digitizing 500 records per week.
  • Converted documents between applications, streamlining processes by 15%.
  • Collaborated with IT department to integrate records management software, reducing manual tasks by 40%.
  • Applied critical thinking to problem-solving, resulting in 20% increase in efficiency.
  • Provided training on proper records handling procedures, resulting in 95% decrease in errors.
  • Liaised with external organizations, facilitating information exchange with 100% accuracy rate.
  • Handled incoming and outgoing mail, ensuring 100% accuracy in tracking.
  • Maintained confidentiality of records, with zero data breaches reported.
  • Created and indexed new folders, improving document organization by 30%.

Records Practitioner

Ministry of Basic Education
Serowe, CE
05.2019 - 08.2019
  • Managed all incoming correspondence, both paper and digital, in compliance with legislative and regulatory requirements, resulting in 95% accuracy rate.
  • Developed understanding of organizational structure and functions, resulting in 20% reduction in misdirected correspondence.
  • Liaised with officers' organization-wide, resulting in 15% increase in customer satisfaction ratings.
  • Ensured records were registered, maintained, archived, and disposed of in compliance with Records Act, achieving 100% adherence
  • Assisted in research, correspondence, and actions, reducing response times by 30%.
  • Provided specialist records management advice and training, resulting in 25% decrease in errors related to records management.
  • Conducted quality audits and reports, identifying and implementing system or process improvements, leading to10% increase in efficiency

Education

BSc (Hons)Archives and Records - Archivist

Institute of Development Management
Gaborone
01.2016 - 04.2020

Skills

  • Compliance

  • Technical

  • Documentation

  • Google suit

  • Customer service

  • Collaboration

  • Microsoft Office Suite

  • Accuracy

  • Detail oriented

  • Scanning

  • Good written and oral communication

  • Analytic and Problem solving Skill

Additional Information

Management and Customer Services and/or line management within known skills, knowledge and capabilities.

Personal Information

  • ID Number: 925814110
  • Date of Birth: 09/10/95
  • Gender: MALE
  • Nationality: MOTSWANA

Marital

SINGLE

Reading

An avid reader with a passion for exploring diverse topics. Regular reading enhances critical thinking, analytical skills, and fosters continuous learning. 

Timeline

Night Security Guard and Officer

Itsoseng Security Guard
04.2021 - 04.2023

Records Officer

Ministry Of Youth, Gender, Sports And Culture
04.2021 - 04.2023

Records Practitioner

Ministry of Basic Education
05.2019 - 08.2019

BSc (Hons)Archives and Records - Archivist

Institute of Development Management
01.2016 - 04.2020

Records Officer

Itsoseng Security Guard
4 2023 - Current

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Collins MasogoARCHIVES AND RECORDS MANAGEMENT SPECIALIST