Summary
Overview
Work History
Education
Skills
Certification
Accomplishments
References
Timeline
Generic

Kaboyaone Modise

Gaborone,Botswana

Summary

Dedicated Administration and Human Resource professional with over 14 years of comprehensive experience. Proven expertise in managing diverse administrative functions and executing strategic HR initiatives. Possess a strong foundation in financial accounting, ensuring meticulous attention to detail and accuracy in all aspects of operations. Adept at fostering a positive organizational culture, optimizing workflows, and ensuring compliance with HR policies.

Results-oriented achiever with proven ability to exceed targets and drive success in fast-paced environments. Combines strategic thinking with hands-on experience to deliver impactful solutions and enhance organizational performance.

Overview

13
13
years of professional experience
1
1
Certification

Work History

Principal Administration Officer

Ministry of Child Welfare and Basic Education
Gaborone, Gaborone
05.2017 - Current
  • Oversee a team of 4 experts.
  • Continuously analyze quarterly performance metrics for staff members, providing data-driven insights.
  • Assumed the role of Acting Chief Administration Officer II (lower management) for approximately 1.5 years, overseeing staff supervision, senior management reporting, and the implementation and interpretation of institutional policies.
  • Recruitment and onboarding of new personnel in the Unit
  • Simultaneously oversee and optimize overall operations of HR management for enhanced efficiency and productivity.
  • Leverage the Oracle system to boost operational efficiency, achieving a 15% reduction in processing time.
  • Perform diverse tasks, including payroll management and ensuring streamlined compensation and benefits for injured Ministry personnel by reducing turnaround times by 2 days.
  • Forecast weekly, monthly, and annual budgets, conducting in-depth analysis of staff salaries before processing.
  • Oversee all aspects of projects from inception to completion, ensuring timely delivery and adherence to the assigned budget, consistently achieving a 95% on-time delivery rate and cost compliance.
  • Collaborate with the Ministry of Finance to ensure timely and budget-compliant processing of payments, achieving an 80% on-time payment delivery rate.
  • Proven ability to learn quickly and adapt to new situations.

Senior Administration Officer

Ministry of Education and Skills Development
11.2014 - 05.2017
  • Lead daily transport logistics and supply chain operations, ensuring seamless coordination and achieving a 15% improvement in efficiency metrics.
  • Developed, introduced, and implemented a departmental fleet management tool, resulting in a 15% increase in the availability of vehicles for booking and streamlined monitoring processes.
  • Oversee comprehensive payment accounts, managing accounts payable/receivable, and consistently maintain and update business records, resulting in a 20% improvement in record accuracy.
  • Managed the office relocation during the transfer of the department from Tire-lo House to the National Development Bank building, achieving a seamless transition with zero disruptions.
  • Initiated and implemented a file movement card system to meticulously track the movement of each file in the registry office, achieving a 50% improvement in file retrieval efficiency.
  • Contributing to the success of general events, achieving a 20% improvement in event efficiency through seamless execution and coordination.
  • Managed budgetary allocations, ensuring compliance with organizational financial policies and procedures.
  • Coordinated training sessions for staff, fostering professional development and skill enhancement.

Administration Officer

Ministry of Education and Skills Development
11.2012 - 11.2014
  • Forecasted, prepared, and communicated annual budget to senior management while formulating and administering overall per diem.
  • Managed and coordinated travel arrangements for official tours of ministry personnel, optimizing processes and achieving a 20% reduction in travel-related expenses.
  • Led the seamless transfer of data from the old Infinium System to integrate with the Government Accounting & Budgeting System, ensuring a successful integration with zero data discrepancies.

Education

Bachelor's Degree in Business Administration - Leadership and Change Management

Botswana Open University
Gaborone
11.2019

Diploma in Business Management - Business Management

Limkokwing University
Gaborone, Botswana
08.2010

Skills

  • Accounts Payable
  • Budgeting
  • Innovation & Creativity
  • E-Learning
  • Oracle
  • Strategic Planning
  • Microsoft Office Suite
  • Recruitment and Staffing
  • Training and Development
  • Compensation and Benefits
  • Teamwork and collaboration
  • Customer service
  • Problem-solving
  • Attention to detail
  • Excellent communication
  • Organization and time management

Certification

  • Certificate in Exceptional Customer Service, Randall Consultants, 2012
  • Exceptional Customer Care, Randall Consultants, 2012
  • Financial Management, Institute of Professional Excellence, 2014
  • Diploma in Financial Accounting, Alison Online, 2022
  • The Principles of Emotional Intelligence, Leadership and coaching, Alison Online, 2022
  • Development of Productivity & Quality Practitioners, Dr.Ambedker Institute of Productivity (India)- 2024

Accomplishments

  • Created and implemented an innovative employee benefits strategy that significantly reduces turnaround times, leading to a 25% improvement in operational excellence.
  • Designed a financial tracking plan to oversee funds transfer for retired officers, resulting in a 50% improvement in reporting efficiency.
  • Hired as an Administration Officer and transitioned from a temporary role to a permanent Administration Officer after two years, recognized for consistently high performance.

References

  • Ms. Gaolalwe Mmapadi, Chief Administration Officer I, Ministry of Child Welfare & Basic Education, +267 71775765
  • Mr. Tumisang Ntsimanyana, Chief Administration Officer II, Ministry of Child Welfare & Basic Education, +267 72968721

Timeline

Principal Administration Officer

Ministry of Child Welfare and Basic Education
05.2017 - Current

Senior Administration Officer

Ministry of Education and Skills Development
11.2014 - 05.2017

Administration Officer

Ministry of Education and Skills Development
11.2012 - 11.2014

Bachelor's Degree in Business Administration - Leadership and Change Management

Botswana Open University

Diploma in Business Management - Business Management

Limkokwing University

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