Kgarathi Jack Omphile

• Updating staff files through leave registers and filing correspondences.
• Creating temporary employees and suppliers ‘profiles and paying them on the Government Accounting and Budgeting System (GABS through the Oracle system) within the set generic standards.
• Preparing terminal and severance benefits.
• Facilitating new employees.
• Recruiting temporary employees.
• Compiling reports regarding staff movement, overtime expenditures and forecasts as well as salary increments.
• Preparing recommendations regarding acting appointments and progression of eligible staff.
• Reconciling employees’ salary advice slips with deductions or increments made.
• Preparing service requests to the Directorate of Public Sector Management regarding notch (salary grade steps) errors, dates of first appointment reflected in the Oracle System so as to reconcile them with information in the personal files

This was a new position in the institution in August 2018. The first task was with clerical work which included updating staff files. This meant rearranging file documents, updating leave registers and sought for missing documents from staff members that would be beneficial not only to their progression but to their retirement or resignations. This was an overhaul kind of exercise. Staff grievances emanating from lack of progression and unpaid overtime were attended to and those affected were paid accordingly. Staff was sensitized regarding government statutes and policies as a way of bridging the gap. Customer grievances dropped by 98% as most of them were satisfied with service. A 100% mark of terminal benefits paid within time of 66 days of generic set standards was attained.

Provided clerical support to the Senior Administration Officer. Was tasked with drafting recommendation letters regarding promotions,redesignations,transfers and acting appoitments for the General Manager

• Liaised with Labour office for recruitment of temporary employees and casual laborers.
• Compiled monthly confirmations of all CTO interns countrywide for payments of allowances.
• Prepared files for terminal benefits payments.
• Drafted letters of recommendations for progression, acting appointments, re-designations and transfers.
• Compiled reports for overtime expenditure on quarterly basis.
• Partook in forfeiture and creation of vacancies.

• Prepared terminal benefits for dismissed, retired, dead and resigned staff.
• Drafted recommendations for upgrading, transfers, acting appointments and promotions to the General Manager.
• Updated leave registers.
• Compiling all CTO interns' monthly confirmations to the Department of National