Word, excel, power point, publiser, outlook
MOTSEOTHATA SEOKE
Gaborone
Summary
Experienced with administrative support, office management, and coordination of daily operations. Utilizes strong communication and organizational skills to maintain efficient workflows and support team objectives. Knowledge of office software, scheduling, and problem-solving to ensure smooth office operations.
Overview
11
11
years of professional experience
3
3
years of post-secondary education
2
2
Languages
Work History
Administration Officer
Ministry of Agriculture
01.2022 - 12.2023
- Perform administration duties such as monitoring and maintaining office equipment, inventory supplies and order replacement supplies as needed
- Preparing correspondence, greeting visitors, faxing, photocopying, routing and screening all calls and distributing messages to appropriate personnel
- Receiving and registering incoming and outgoing mail, organizing and filing of confidential information and retrieving and dispatching files to relevant authorities
- Makes travel arrangements such as vehicles and making hotel and restaurant reservations
- Processes payments for both internal and external customers
- Answer employees queries about HR and administrative related issues
- Dealing with customer’s complaints and queries and ensuring that they are satisfied at the end of the day
- Handle sensitive information in a confidential manner
- Supervising messengers/cleaners and making sure they carry their duties as required
- Use GABS to retrieve information on payments for leave travel concession and consolidate and reconcile report every month for the Ministry
- Prepare Casualty returns and submit to Accountant General and also collect and sort advice slips for all employees
- Manage leave, attendance, movement and absence of the employee and ensure filling of appropriate documentation
- Prepares weekly and monthly reports
- Maintains up to date information on performance plans and appraisals
Assistant Human Resources Officer
Botswana Unified Revenue Services
10.2021 - 01.2022
- Attend employees queries on leave matters
- Receive leave applications
- Leave capturing
- Balancing of the leave register
- Filing of the leave applications
- Leave reconciliations
- Re-write leave registers after reconciliation
- Liaise with regions on leave reconciliation exercise
- Consolidation of leave balances
- Monthly report on leave management
- Processing of leave concession
- Maintain live spreadsheet for leave balances
Administration Officer
Ministry of Agriculture
08.2018 - 08.2019
- Perform and supervise general office activities such as preparing correspondence, greeting visitors, faxing, photocopying, routing and screening all calls and distributing messages to appropriate personnel
- Prepares weekly, and monthly reports
- Assists in the collection of salary overpayments (PAC) from retired employees
- Processes payments for both internal and external customers
- Internal customers- ensuring that temporary employees are paid their monthly salaries promptly as well as other allowances being, subsistence allowances, overtimes and others
- External customers- as our procurement entity is responsible for purchasing goods from external customers, I am therefore duty bound to pay them within the stipulated turnaround time which is 10 working days
- Assists in facilitating recruitment processes relating to appointments, promotions, and transfers
- Submits casualty returns and overtimes and collect advice slips at the Ministry of Finance on a monthly basis
- Monitor and maintain office equipment, inventory supplies and order replacement supplies as needed
- Coordinates and maintains internal and external meeting schedules as assigned
- Assist in the room set up of meetings, trainings and workshops
- Makes travel arrangements such as vehicles and making hotel and restaurant reservations
- Receiving and registering incoming and outgoing mail, organizing and filing of confidential information and retrieving and dispatching files to relevant authorities
- Dealing with customer’s complaints and queries and ensuring that they are satisfied at the end of the day
Administration Officer
Ministry of Health and Wellness
02.2018 - 08.2018
- Performs administration functions such as preparing correspondence, welcoming visitors, arranging meetings for senior personnel
- Operates office equipment such as computers, fax machines, photocopiers and computer scanning to complete unit tasks
- Assist in collection of overpayments (PAC) from both current and retired employees
- Preparing salary payments for temporary employees
- Filling and organizing office documents
- Prepare Casualty returns and submit to Accountant General
- Calculate Subsistence Allowance and RASA for facilities
- Use GABS to retrieve information on payments for leave travel concession and consolidate and reconcile report every month for the Ministry
- Assist in MOH budgetary process
- Organises travel arrangements and accommodation bookings for department
- Collect and sort advice slips for all MOH employees
- Attend to all queries related to the above duties
Assistant Human Resources Officer (Temporary)
Botswana Unified Revenue Services
10.2015 - 10.2017
- Handling office tasks, such as preparing correspondence, meeting and greeting clients to the office, faxing, printing, photocopying and scanning of documents
- Preparing monthly reports
- Opening files for newly appointed employees
- Manage leave, attendance, movement and absence of the employee and ensure filling of appropriate documentation
- Compiling and updating leave registers
- Capturing leaves on SAP( leave Automation)
- Reconciling the leave registers for those employees leaving the organization
- Preparing leave travel concessions for employees
- Screening phone calls and routing callers to the appropriate personnel
- Assist in scheduling meetings and booking conference rooms for my superiors
Administration Officer
Princess Marina Hospital
03.2013 - 03.2014
- Providing administrative support to ensure efficient operation of the office
- Supports managers and employees through a variety of tasks related to organization and communication
- Responsible for confidential and time sensitive material
- Greeting and directing visitors, answering phone inquiries and handling complaints in a courteous, professional manner
- Operating copy equipment, fax machines, printers or other equipment necessary
- Preparation of employee terminal benefits
- Collection of payments from ministry of finance and development planning
- Ensure functionality of necessary office equipment, and requisitioning new equipment and supplies as needed
- Compiling and updating leave register
- Updating files by changing file covers and arranging file documents accordingly
- Managing incoming and outgoing mails in the system
- Filling and pulling files for relevant officers
- Supervising messengers and making sure they carry their duties as required
- Providing customer satisfaction to records management unit and princess marina hospital clients at large
Education
Bachelor of Commerce - Human Resources & Industrial Relations
Botswana Open University
Gaborone, Botswana 08.2016 - 11.2019
Skills
- Organizational Agility
- Planning, Organizing and Coordination
- Results Orientation
- Customer Orientation
- Attention to details
- Problem solving
- Computing skills: proficient in word, excel, power point, publisher and outlook
- Inventory control
Personal Information
- ID Number: 676916217
- Date of Birth: 12/15/89
- Gender: Male
- Nationality: Motswana
Otherqualifications - Driverlicenses
- H, 271925
- EB, 271925
- EC, 271925
Software
Interests
Reading, Singing and Strategic mind games
References
Ms. Mbiyana Morongwe Ms. Tshegofatso Ethusang
Principal Administration Officer Principal Administration Officer
Ministry of Agriculture Ministry of Health and Welness
Contact: mmorongwe@gov.bw/2611098 Contact: tethusang@gov.bw/3632616
Mr. Smile Thela
Recruitment and Selection Coordinator
Botswana Unified Revenue Services
Contact sthela@burs.org.bw/3638923
Timeline
Administration Officer
Ministry of Agriculture
01.2022 - 12.2023
Assistant Human Resources Officer
Botswana Unified Revenue Services
10.2021 - 01.2022
Administration Officer
Ministry of Agriculture
08.2018 - 08.2019
Administration Officer
Ministry of Health and Wellness
02.2018 - 08.2018
Bachelor of Commerce - Human Resources & Industrial Relations
Botswana Open University
08.2016 - 11.2019
Assistant Human Resources Officer (Temporary)
Botswana Unified Revenue Services
10.2015 - 10.2017
Administration Officer
Princess Marina Hospital
03.2013 - 03.2014
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