Pako Sankwasa

Assigned to Jwaneng Mine on a Short term Assignment to assist with Management on Tier Mining Contract as well as Post Contract Management of On-site Contracts.

• Oversaw daily operations and contract management for site teams.
• Managed and updated workload tracker to plan and monitor site activities.
• Monitored contract performance, ensuring compliance with terms and conditions.
• Liaised regularly with suppliers, establishing productive relationships.
• Ensured timely submission of invoices to maintain positive cash flow.
• Maintained accurate records of all contractual correspondence and documentation.
• Generated detailed reports to support operational decision-making.
• Collaborated with cross-functional teams to facilitate contract administration and meet established requirements.

• To initiate, negotiate, execute and manage performance of procurement contracts for Debswana operations, to ensure availability of goods and services for production requirements in a cost effective manner (tendering to contract close-out)
• Initiates, executes and issues tenders and recommends the most commercially and technically acceptable offer for adjudication by the Tender Committees.
• Assists the end users with documenting the Scope of works/services to ensure timeous delivery.
• Prepares and issues tender packages/enquiries to prospective tenderers; and maintains a register of all tenders issued as well as all tender-related documents.
• Completes technical adjudications with the end users/customers, and influence spend towards Citizen-owned companies.
• Executes commercial adjudications of submitted tenders including clarifications of tender qualifications.
• Prepares and issues a Notification of Contract Award (NOCA)/ Letter of Acceptance (LOA) on the agreed terms and conditions to the successful tenderer and informs unsuccessful tenderers of the outcome of the adjudication by issuing regret letters.
• Negotiates, establishes and manages contracts according to submitted customer requests, Negotiates the contracting terms and conditions with potential business partners.
• Manages commercial terms and conditions of contracts including administering and negotiating the renewal of time-based contracts where appropriate and issues amendments to contracts where required.
• Executes close-out of expired contracts, within allocated areas, by ensuring that due process is followed in terms of notifying the business partner, demobilisation, final account closure and resolution of all outstanding queries.

• Standing in for the Supply Chain advisor at intervals of 3 weeks from July to date while on rotational break
• Responsible for coordination of all supply chain activities, covering contracts, Procurement, Warehousing, Logistics, Inventory Management

• Responsible for executing the contract administration process and coordinating all interfaces within the project and the company.
• Maintain compliance to all contracts.
• Ensure understanding and management of contracts.
• Support in negotiations of claims, variations, changes, and disputes with contractors in collaboration with Project Management, Legal Department, and others as required.
• Ensure communication of changes to contracts to all key stakeholders.
• Ensure that stakeholders understand and utilize contracts.
• Ensure Contractor’s contract administration and subcontracting procedures and processes meet contract requirements.
• Develop and administer contracts and procurement compliance plans.
• Ensure communications between Company and contractors are consistent with terms and conditions in agreements.
• Follow up on contractual items on a regular basis.
• Interface with internal departments and external vendors on matters such as cost, performance, progress assessment, payments, reporting, trends, and change orders.
• Act as a liaison and coordinator amongst key stakeholders.
• Report contract(s) performance on a regular basis.

• Responsible for setting up the Contracts administration and Management office in the organization.
• Active participation in setting up and coming with a workable Stay-in Business Projects Framework.
• Coordination and monitoring contractor performance.
• Development of monitoring of procurement KPIs.
• Coordination and development capital application and business cases.
• Establishment of a contracts administration and Management framework.
• Negotiating and establishing contracts according to the procedure and in liaison with users, selecting the relevant terms and conditions best suited to the service being purchased for projects, service and high value machinery purchases.
• Prepare tender docs, conduct site visits, evaluate, negotiate, award, prepare tender docs.
• Develop and review policies and procedures related to contracts management in line with the company’s core business.
• Management of negotiated contracts, terms and conditions and ensure renewal of time based contracts.
• Preparation of Tender Packs for tender board meetings.
• Development and reviewing of Company’s terms and conditions of purchase/contract.
• Facilitating technical and commercial evaluation of tenders.
• Liaison with Projects Coordinator to ensure compliance to contracts.
• Management of all contracts, (Services, construction, high value purchases etc.).
• Carry out post contract duties such as valuations of work done for construction work and issuing of certificates.
• Dispute resolution duties on site.
• Contract owner’s mentorship on contract management and monitoring KPI.
• Implementation of Social Performance Requirements (Contractor Management, Supplier Development and Local Procurement).

• Working on 14 work packages during construction which included Structural, Mechanical works, Piping and plate work, Control and instrumentation, Automation, Electrical, civil and Earthworks packages.
• Liaison between the contractors and the client in term of contractual specifications and obligation of each party.
• Assure and maintain a good relationship between contractors and client.
• Maintaining and updating records to ensure availability for future reference and also tracking performance and payments.
• Preparation of payment certificate for contractors.
• Preparations of responses for site correspondences, contract briefs and reviews for the available packages.
• Collection of information for adjudication of claims and Adjudication of claims.
• Measurement of works done by contractors.
• Checking for compliance with specifications.
• Look at quotation for approval of pricing.
• Issuing Variation Orders for Contractors on Site.
• Checking site diaries and valuations of works in site instructions.
• Pricing additional work ... (i.e. Site instructions, Variation Orders, etc.).
• Attending and leading contractual progress meetings.
• Checking on updated schedule of works against reported progress by the contractor.

• Inspection and supervision of road layer works construction.
• Inspection of road surface prior to surface dressing and supervision of surfacing of the road.
• Inspection of reinforcement and supervision of concrete casting in bridge site and culvert site.
• Checking, verifying and interpretation of material testing results.
• Collection of survey data, interpretation and computation of the data.
• Checking health and safety compliance.
• Quality inspection on concrete products, and concrete prior to pouring.

• Inspection and supervision of road layer works construction.
• Inspection of road surface prior to surface dressing and supervision of surfacing of the road.
• Inspection of reinforcement and supervision of concrete casting in bridge site and culvert site.
• Checking, verifying and interpretation of material testing results.
• Collection of survey data, interpretation and computation of the data.
• Checking health and safety compliance.
• Quality inspection on concrete products, and concrete prior to pouring.