Seabe Masikara
Project Administrator
Gaborone
Summary
Highly skilled professional with exceptional communication, leadership, technical, and interpersonal abilities. Demonstrates extensive expertise and strong business acumen in project management, risk management, business process mapping/modeling, and organizational change management. With over 11 years of experience in the telecommunications industry, successfully coordinates and schedules projects while effectively mapping processes. Possesses a proven track record in identifying, assessing, and mitigating risks to ensure project success.
Overview
2025
2025
years of professional experience
5
5
years of post-secondary education
2
2
Certifications
2
2
Languages
Work History
Project Administrator
Botswana Fibre Networks-BOFINET
4 2014 - Current
- Part of a that established the Project Management Office at BOFINET: Project Administrator/Team member in 2014
- Defining tolerance levels, establishing Terms of reference, establishing governance bodies, branding project templates, providing insight on the treatment of risks and reporting lines
- Assist Project Managers to process invoices for payment to contractors to avoid late payments and penalties for non-compliance to agreed payment terms
- Conduct awareness and mentoring of project templates to abide by the set standards as well as communicating to BOFINET staff via staff briefs on the progress and performance of projects
- Record and kept minutes of meetings as well as distribute minutes to the project team with action items for execution
- Ensure all files are completed and stored in a central location for reference, audits and project reviews
- This will aid in complying with governance standards and abide by the project methodology
- Maintaining project plans/ maintaining project documentation library
- Part of the digitisation team that is digitising the BOFINET operations and processes
- Perform project health checks on a quarterly basis to measure the progress of projects
- Capture projects on the project registration forms
- Acted as project coordinator/liaison on all the BOFINET projects to provide project management services
- Assist in the update and completion of Project Plans which include resource costing and payment method for the completion of milestones represented on Microsoft Project
- Provide project management services for the disaster recovery project; sat with the design team in coming up with the specifications, plans for identifying a site
- Monitored the progress of the project
- Provide meaningful guidance on the viewer customer survey for the IPTV Product
- Provided insight, market intelligence on trends-(IPTV)
(Acting) Project Supervisor
Botswana Fibre Networks-BOFINET
10.2023 - 09.2024
- Managed the implementation of 24 small projects on average a month, with 100% delivery status (FTTx)
- Attended pre-bid meetings with the Estimator and gather requirements as needed
- Refined the scope of the project in collaboration with the estimator/senior management/customer
- Participate in the planning and execution of complex fiber optic network projects, ensuring adherence to timelines, budget constraints, and quality standards
- Prepared the final job folder with all necessary forms, complete work order and all supporting job documentation
- Negotiated and managed vendor contracts, ensuring cost-effective procurement and timely delivery of materials
- Analysed budget and allocate work for small works projects-(short-term fibre implementation projects)
- Ranging from a few thousands to hundred of thousands of Pula
- Managed a cross-functional team of technicians, engineers, and contractors, fostering a collaborative environment that resulted in increased efficiency and productivity
- Coordinated activities for the contractor to conduct civil and fibre cable reticulation into buildings and proposed routes
- Collected material from the warehouse to be used in the installation of internet connectivity and fibre reticulation
- Reviewed technical submissions made by contractor teams (Test equipment e.g OTDR results and optical power meter results-OLTS) after installations have been done
- Reviewed technical risks and coming up with mitigation plans for the project
- Working with the Project Manager to ensure that reporting is timeous and accurate
- Ensured that internet connection meets the required quality connection standard, within the speed/capacity allocated for the client, correct use of material and within the agreed scope of the project
- Established a communication schedule to update stakeholders including appropriate staff in the organization and the customer on the progress of the project
Risk Champion in the PMO
Botswana Fibre Networks - BOFINET
08.2017 - 03.2024
- Establishment of a Risk Management Office at BOFINET- Junior Risk Management Advisor in 2016
- Outlining the key risks, mitigation strategy and help identifying governing policies
- On the 15th of each month, I send the departmental risk register to the Risk Management Office, reporting on risks that have been identified, risks that are being treated and risks that may need immediate attention to be mitigated
- Raised Risk Awareness in the Project Management Office-(PMO)
- Provided advice on the identification and treatment of risks within the PMO
- Monitored Risk activities and report status
- Assisted in quarterly risk register review; through gathering and compilation of information and progress of implementation and monitoring of risks from risk owners
- Assisted in prioritizing risks and ensuring that risks are effectively controlled to an accepted value
- Assisted the PMO in ensuring that 80% of risks are mitigated to a reasonable level in every quarter
- Ensured understanding of risk management concepts between risk owners and the Risk Specialist through effective communication, and regular consistent training as well as consultation
- Ensured that reporting initiatives are in line with the COSO framework that has been adopted by the organisation
(Acting) Project Support Manager
Botswana Fibre Networks - BOFINET
01.2021 - 04.2021
- Formulated Operational Level Agreements in line with service standards and ensure adherence to these standards by the project management office
- Managed the training budget for the PMO staff
- Managed to reduce the PRINCE 2 training budget by 20% allowing for in-house training and remote training
- Reviewed Highlight reports in preparation for project progress meetings and different governance meetings
- Managed and coordinated the support function budget for the project office; travel, accommodation and other expenditures using the best cost cutting initiatives relating to project implementation
- Prepared and collected information regarding the project office document library; Contracts, project plans, business cases, minutes, invoices, budgetary information, risk and issue logs and other project documentation
- Led a team of 4 Project Administrators in delivering administrative functions and manage the project support function
- Managed a portfolio of projects in monitoring their execution, budgetary expenditures in line with tolerances, scope, and contractual agreements
- Prepared for EXCO, Project Implementation and Project Steering Committee
- Maintaining a live risk log to minimise the risk of project failure
- Monitored and reviewed Project performance on a weekly basis and report progress to Senior Management
Process Modeller
Botswana Fibre Networks – BOFINET
11.2013 - 04.2014
- Gathered high-level scoping requirements from different departments
- Designing and Modelling As-is/Fast Track Processes in consultation with subject matter specialists
- Process Optimization and re-engineering through measuring turn-around times as well as identifying bottlenecks in the processes that exist
- Worked hand in hand with subject matter specialists to design and map business processes
- Responsible for testing the accuracy and cycle time of the processes by following best practice frame works etc
- For example the e-Tom Framework
- Designed, mapped and implemented Service Level Agreements-(SLAs) as well as mapped and implemented (PMO) Operational Level Agreements-(OLAs) for better service delivery
Analyst Technology
EOH Consulting Botswana
08.2013 - 10.2013
- Business Analysis: Collected requirements for a software selection at Okavango Diamond Company
- Automating Balanced Scorecard execution: Development of an automated balance scored card model, assessing performance management and monitoring of different entities both in the public and private domain
- Process mapping and analysis
- User requirements specification: Evaluate the choice of software based on certain criteria for Okavango Diamond Company
- Automating Balanced Scorecard execution
- Development of an automated balance scored card model, assessing performance management and monitoring of different entities both in the public and private domain
Education
Post Graduate Certification in Enterprise Risk Management (ERM) - Risk identification, assessment, mitigation and formulation of policies
Botswana Accountancy College (BAC)
01.2016 - 07.2016
Bachelor of Computer and Information Sciences - Business Analysis, Project Management
Monash University
01.2010 - 01.2014
Skills
Leadership
Execution
Communication
Technical
Critical Thinking
Business Acumen
Risk Management
Negotiation
Scheduling expertise
Safety and compliance
Problem-solving abilities/aptitude
Record-keeping
Budget Management
Coordinate team operations
Work planning and scheduling
Certification
Organisational Change Management, APMG International, 1 week, 2019, https://apmg-international.com/successful-candidates
Shortcourses
- Business Analysis and Process Management, Coursera – Project Network, 2024, https://coursera.org/verify/G2Y4RBBGVZAC
- Introduction to Scrum Master, Learn Quest, 2 weeks, 2023, https://coursera.org/verify/SRB48Y3ZX2AC
- FinTech and the Transformation in Financial Services, Copenhagen Business School – Coursera, 4 weeks, 2021, https://coursera.org/verify/3RHYVXYHQP55
- Big Data Emerging Technologies, Yonsei University – Coursera, 4 weeks, 2020, https://coursera.org/verify/6Q9RLE799T64
- Budgeting and Scheduling Projects, UCI – Division of Continuing Education – Coursera, 4 weeks, 2020, https://coursera.org/verify/GH5835B47HGX
- Fundamentals and application of Policy Making, British Council – Future Learn, 4 weeks, 2020, https://www.futurelearn.com/certificates/r6l7bn1
- Certificate of Accreditation – Balance Scorecard, Botswana National Productivity Centre – (BNPC), 1 week, 2016
- Essential Tools & Techniques for Project Management and Microsoft Project, Innolead – BQA Accredited Training Institute, 1 week, 2014, https://www.innoleadafrica.com/i-academy/
Key awards
- Growth Driver Spot Award, BOFINET, 2022
- Employee of the Quarter, BOFINET, 2021
References & Coaches
- Nassem Lahri, Managing Director: Lucara Diamond Mine, +267 72111560, nlahri@lucarabotswana.co.bw
- Matlhogonolo Mponang: Executive Head of Human Resources, Debswana Diamond Company, +267 75910114, mmponang@debswana.bw
- Wame Chilisa, Senior Project Manager, Botswana Life Insurance Limited, +267 71328166, wchilisa@blil.co.bw
- Keletsositse Olebile, Chief Executive Officer, Botswana Investment Trade Centre, +267 75587820, olebilek@bitc.co.bw
- Chris Hughes, Group Chief Operations Officer, Letshego Group, +267 74000231, chrish@letshego.com
Formal Qualifications
- Post Graduate Certification in Enterprise Risk Management (ERM), Botswana Accountancy College (BAC), 6 months, 2016
- Bachelor of Computer and Information Sciences – BCIS, Monash University, 4 years, 2010
Accomplishments
KEY AWARDS
1. Growth Driver Spot Award - 2022
2. Employee of the Quarter - 2021
Additional Information
REFERENCES AND COACHES:
Nassem Lahri
Lucara Diamond Mine: Managing Director (MD)
Mobile: +267 72111560
Email: nlahri@lucarabotswana.co.bw
Matlhogonolo Mponang
Debswana Diamond Company: Executive Head of Human Resources
Mobile: +267 75910114
Email: mmponang@debswana.bw
Wame Chilisa
Botswana Life Insurance Limited:
Senior Project Manager
Mobile: +267 75587820
Email: wchilisa@blil.co.bw
Keletsositse Olebile
Botswana Investment Trade Centre: Chief Executive Officer (CEO)
Mobile: +267 71328166
Email: olebilek@bitc.co.bw
Chris Hughes
Letshego Group:
Group Chief Operations Officer (COO)
Mobile: +267 74000231
Email: chrish@letshego.com
Timeline
(Acting) Project Supervisor
Botswana Fibre Networks-BOFINET
10.2023 - 09.2024
(Acting) Project Support Manager
Botswana Fibre Networks - BOFINET
01.2021 - 04.2021
Risk Champion in the PMO
Botswana Fibre Networks - BOFINET
08.2017 - 03.2024
Post Graduate Certification in Enterprise Risk Management (ERM) - Risk identification, assessment, mitigation and formulation of policies
Botswana Accountancy College (BAC)
01.2016 - 07.2016
Process Modeller
Botswana Fibre Networks – BOFINET
11.2013 - 04.2014
Analyst Technology
EOH Consulting Botswana
08.2013 - 10.2013
Bachelor of Computer and Information Sciences - Business Analysis, Project Management
Monash University
01.2010 - 01.2014
Organisational Change Management, APMG International, 1 week, 2019, https://apmg-international.com/successful-candidates
PRINCE 2 – Projects In Controlled Environments, APMG International, 1 week, 2014, https://apmg-international.com/successful-candidates
Project Administrator
Botswana Fibre Networks-BOFINET
4 2014 - Current
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