Tshegofatso Moatlhodi
Document Control And Communications Officer
Gaborone
Summary
Driven document controller with a proven track record of three years in digital file management. Recognized for streamlining procedures and guiding team members on efficient document workflows. Known for a positive attitude and ease in handling administrative tasks and supporting special projects. Committed to providing exceptional assistance to both team members and clients. Highly skilled in coordinating appointments, organizing mail, and facilitating office communication by collecting messages. A positive and upbeat professional with strong relationship-building abilities.
Overview
7
7
years of professional experience
6
6
years of post-secondary education
Work History
Document Control And Communications Officer
Zhengtai Group Botswana (Pty) Ltd
Gaborone, Gaborone
1 2021 - 11.2023
- Ensured that accurate information is distributed throughout the company, on time and to the people who need it
- Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
- Managed technical documentation flow of engineering, project management, and construction activities.
- Developed escalation protocols for managing communication crises, should they arise
- Scanned, filed and transmitted various documents and adhered to digital filing procedures.
- Monitored due dates and deadlines and worked to submit all documents on time or early.
- Checked accuracy and completeness of documents to identify deficiencies and recommend corrective actions.
- Promoted communications and marketing materials through appropriate social channels
- Collaborated with cross-functional teams to ensure consistent messaging across all platforms and materials.
- Maintained accurate records of all project-related documents, facilitating quick retrieval when needed.
- Safeguarded sensitive information through stringent adherence to company confidentiality policies and procedures.
- Established and managed document distribution matrix and document control register.
Marketing Officer Intern
Botswana Family Welfare Association
Gaborone
03.2020 - 12.2020
- Developed an understanding of what the consumer wants through market research and analysis
- Planned and execute campaigns of the organization that brought about change in the community
- Strategize and create a combination of activities that influences the community in order to promote public health in a positive manner
- Increased brand awareness by implementing targeted marketing campaigns and strategies.
- Monitored competitor activities, identifying potential threats or opportunities for strategic advantage.
- Oversaw a three-person marketing team, promoting continuous improvement, enhancing processes and reducing costs as head of highly efficient and profitable group.
Administration Officer
BPG SWITCHBOARDS
Gaborone, Gaborone
01.2018 - 12.2019
- Evaluated all projects and ensure compliance to all budgets for contract services and coordinate with project manager to review all projects and maintain estimates and track all invoices and work orders.
- Coordinated with various departments to bid for processes and maintain track of all project schedule and ensure compliance to all timeframe and prepared effective work schedules in coordination with design engineers and maintain regular visits to construction sites
- Perform meetings for all projects and develop and issue various construction documents to set bids for all projects and issue notices to contractors if required and coordinate with clients and recommend changes to contract if required
- Ensure compliance to all company safety requirements
- Improved record-keeping accuracy by creating updated filing system for confidential documents and materials.
- Managed complex scheduling tasks, ensuring that deadlines were met consistently.
Registration Team Personnel
Diacore Gaborone Marathon
Gaborone, Gaborone
03.2016 - 06.2018
- Booking corporate appointments for number collection.
- Packing and Sorting Goodie Bags in preparation for pick up day.
- Verifying that all their participants are registered and handed the right packages as per their registration
- Training team leaders
- Met strict deadlines under pressure without compromising quality or accuracy in completed projects.
- Provided valuable feedback on potential design improvements based on experience working with diverse materials and techniques.
- Ensured client satisfaction by carefully reviewing order specifications before beginning each task, reducing instances of miscommunication or errors.
Finance and Legal Member
AIESEC UNIVERSITY OF BOTSWANA
Gaborone, Gaborone
08.2013 - 05.2016
- Updated, distributed and ensured that the compendium is being followed
- Made contracts for members
- Made budgets and handle money for organizations.
- Worked on team of four effective and competent accounting students prof after hiring and training 50% of team.
Education
Business Administration (Marketing) - Business Administration
University Of Botswana
Botswana, Gaborone 08.2011 - 10.2016
High School Diploma -
Moeding College
Botswana, Otse 02.2010 - 11.2010
Skills
Data Entry
Creative Thinking
Excellent Communication
Decision-Making
Time management abilities
Team Collaboration
Active Listening
Analytical Thinking
Report Writing
Attention to detail
Speech Writing
Problem-solving abilities
Languages
English
Setswana
References
- Mr Harry Smal, CZM JOINT VENTURE, Project Manager, harrysmal@gmail.com, +267 74 369 122
- Ms Tshepiso Baipidi, Diacore, Event Manager, tbaipidi@gmail.com, +267 74568794
Timeline
Marketing Officer Intern
Botswana Family Welfare Association
03.2020 - 12.2020
Administration Officer
BPG SWITCHBOARDS
01.2018 - 12.2019
Registration Team Personnel
Diacore Gaborone Marathon
03.2016 - 06.2018
Finance and Legal Member
AIESEC UNIVERSITY OF BOTSWANA
08.2013 - 05.2016
Business Administration (Marketing) - Business Administration
University Of Botswana
08.2011 - 10.2016
High School Diploma -
Moeding College
02.2010 - 11.2010
Document Control And Communications Officer
Zhengtai Group Botswana (Pty) Ltd
1 2021 - 11.2023
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