Tsholofelo Mahlakwane
Mogale City
Summary
Detail-oriented administrative professional with extensive experience in procurement and office administration. Proficient in data management and vendor coordination, enhancing operational efficiency. Demonstrated ability to maintain accurate records and support procurement activities while excelling in communication and teamwork in fast-paced environments.
Overview
12
12
years of professional experience
1
1
Certification
Work History
Document controller
Aurex Constructors Renewables
11.2024 - Current
- Reviewing and verifying documents for accuracy and completeness before distribution
- Maintaining a centralized database for efficient document retrieval and archiving
- Coordinating with various departments to update and track document revisions
- Training staff on document management policies and systems
- Generating reports on document control activities and audit trails
- Coordinating document flow between internal departments and external partners to ensure timely availability
- Organizing and maintaining physical and electronic filing systems to support quick access and retrieval
- Assisting in document version control by tracking revisions and updates to maintain document integrity
- Coordinating the import and export of critical project documents to ensure alignment with procurement schedules
- Assisting with the preparation and control of contract documentation and procurement related records
- Supporting audit processes by compiling and organizing procurement and administrative documents for review
- Collaborated with project teams to compile and organize technical documents for submission and review.
- Maintained confidentiality and security of sensitive documents by following strict access protocols.
- Developed a streamlined document indexing system to enhance retrieval efficiency and reduce processing time.
- Maintained meticulous records of document revisions and amendments to support project continuity and compliance.
- Utilized procurement and administrative experience to enhance document tracking accuracy and ensure compliance with organizational standards
- Implemented data capturing and filing skills from previous roles to maintain detailed and organized document records
- Collaborated with cross-functional teams to ensure timely updates and distribution of critical project documentation.
- Issuing of drawings to relevant department on the project
- Organizing project weekly meetings and taking minutes of meeting
Admin Clerk
Aurex Constructors/Chamdor Fabrication Facility
02.2024 - 10.2024
- Issuing of work packs, filing, issuing of drawings to departments and general administration.
QC Clerk/Project administrator
Aurex Constructors
02.2023 - 09.2023
- Coordinated quality control processes and ensured compliance with project specifications and standards
- Assisted project managers in scheduling and tracking project milestones and deliverables
- Maintained comprehensive project documentation including quality control records and reports
Data Entry Clerk
Mogale City Municipality
01.2019 - 01.2022
- Accurately enter and update data into company databases and systems to ensure data integrity.
- Verify and correct data discrepancies to maintain accurate records.
- Organize and maintain physical and electronic filing systems for easy retrieval of information.
- Perform regular data quality checks and validation to ensure consistency across records.
Admin Clerk
SNC Lavalin
01.2017 - 01.2018
- Executed filing and data capturing tasks systematically in office environment.
Procurement Clerk Admin
Kentz Engineers & Constructors
01.2014 - 01.2017
- Managed procurement documentation, including purchase orders and delivery notes, to ensure compliance and accuracy in record-keeping
- Coordinated with suppliers and internal departments to track order statuses and resolve discrepancies
- Established and nurtured strong relationships with suppliers, fostering effective communication and collaboration for timely order fulfilment.
- Maintained and updated vendor databases, enhancing accessibility and reliability of supplier information for procurement processes
Education
Grade 12 - English, Afrikaans, Mathematical Literacy, Business Studies, Economics, Life Sciences & Life Orientation
Town View High School
12-2010
SSG Consulting
Skills
- Computer literacy
- MS Office proficiency
- Key 360 skills
- Document flow coordination
- Knowledge of sharepoint
- ISO 9001 proficiency
- Microsoft Excel
- Exceptional administration skills
Languages
Afrikaans
Beginner
A1
Certification
- Document Control In EPC/EPCM Projects
Custom
- Layden Duller, Quality Manager, Aurex Constructors, 0788044853, layden.fuller@aurex.com
- Lorraine Dibetle, Mogale City, 0614642777, lorraine.dibetle@mogalecity.gov.za
- Riyadh Ishmail, Aurex Constructors, 0836761685, riyadh.ishmail@aurex.com
- Lu-Juan Swart, Aurex Constructors, 0764361061, lujun.swart@aurexconstructors.com
Timeline
Document controller
Aurex Constructors Renewables
11.2024 - Current
Admin Clerk
Aurex Constructors/Chamdor Fabrication Facility
02.2024 - 10.2024
QC Clerk/Project administrator
Aurex Constructors
02.2023 - 09.2023
Data Entry Clerk
Mogale City Municipality
01.2019 - 01.2022
Admin Clerk
SNC Lavalin
01.2017 - 01.2018
Procurement Clerk Admin
Kentz Engineers & Constructors
01.2014 - 01.2017
Grade 12 - English, Afrikaans, Mathematical Literacy, Business Studies, Economics, Life Sciences & Life Orientation
Town View High School
SSG Consulting