Wada Phoebe
Admin & Procurement Assistant
Gaborone
Summary
A proactive and determined professional looking to secure a challenging position in a growing or well established organization in order to expand on my learning and skills whilst significantly contributing to the successes of the organization.
Overview
15
15
years of professional experience
Work History
Admin & Procurement Assistant
ACHAP Botswana
1 2019 - Current
- Managing the reception area
- Manning the Switchboard
- Ensures the CEO and other Directors receive letters/ invitations/ correspondence on time
- Preparation of Timesheets for the CEO, approval of Timesheets and leave days on behalf of the CEO on Timelive
- Assist in logistical preparations for Board Members
- Ensures travel request forms for Management are completed and submitted on time
- Complete courier dispatch forms and contact courier for collection
- Ensures the contact list is up to date
- Receiving and directing ACHAP visitors, incoming mail and dispatching outgoing mail
- Word processing of documents including reports, faxes, memos and editing and proof-reading typed documents
- Procuring stationery for departmental staff
- Sourcing quotations for service
- Carrying out administrative duties in general as assigned by supervisor
- (Filing, photocopying, collating, faxing and others.)
Administration Assistant
ACHAP Botswana
04.2017 - 12.2018
- Word processing of documents including reports, faxes, memos and editing and proof-reading typed documents
- Procured goods and services for departmental staff and ACHAP hubs
- Carried out travel and logistical arrangements for travelling staff members and for those attending meetings from outside Botswana
- Managed the warehouse layout and ensured that the company makes wise purchases of goods or services to resell or use
- Generated Purchase Orders using the ERP Delta System
- Assisted with obtaining quotations, placing orders and co-ordination of their timely dispatch to clients while ensuring that goods purchased are to specification in terms of quality, quantity and within delivery timeline
- Provided general logistical assistance to Project staff through coordination of travels (local and international), hotel reservations, meeting venues and as well as payment facilitation for services rendered in a timely manner
- Supported and acted in accordance with final group decision, even when such decisions may not entirely reflect own position; Shared credit for team accomplishments and accepted joint responsibility for team shortcomings
- Provided inputs to the implementation of procurement management policies and strategies on cost saving and reduction
- Assisted the Finance and Procurement Manager in ensuring that internal control systems and best practice frameworks are in place to eliminate deficiencies and deliver value for money
- With consultation from the Finance and Procurement Manager negotiated with suppliers to obtain the best possible purchasing terms and conditions and trouble shooted client issues in a timely and professional manner
- Created and managed logging system to ensure all nominated suppliers are transferred to electronic ordering on an on-going basis.
Receptionist/Administration Assistant
Ernst and Young Botswana
07.2015 - 09.2015
- Managed the reception area
- Manned the Switchboard
- Received and directed visitors, incoming mail and dispatching outgoing mail
- Word processing of documents including reports, faxes, memos and editing and proof-reading typed documents
- Procured stationery for departmental staff
- Carried out administrative duties in general as assigned by supervisor
- (Filing, photocopying, collating, faxing and others.)
Personal Assistant
VillaPark Properties
04.2013 - 05.2014
- Managed the Director's diary and arranged meetings with clients
- Carried out administrative duties in general as assigned by supervisor
- (Filing, photocopying, collating, faxing and others.)
Call Center Agent
Orinoco Call Center
10.2009 - 08.2010
- Assisted customers and promoted Mascom products.
Education
Institute of Development Management
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ABM University
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Livingstone Kolobeng College
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Livingstone Kolobeng College
Skills
Microsoft Office Suite Proficient
Written, Oral Communication and Interpersonal Skills
Analytical and Problem Solving Skills
Planning and Coordinating
Database Management
Customer Service Oriented
Time Management
Ensure work is completed and accurate
Works collaboratively with others to achieve organizational goals & objectives
Drivinglicense
Class B
Personal Information
- Gender: Female
- Nationality: Motswana
Languages
Fluent in English and Setswana
References
- Ms. Milidzani Tsheko, ACHAP Botswana, Human Resources Manager, milidzani@achap.org, +267 71861208/3697217
- Mr. Lesego Busang, ACHAP Botswana, Director, Programs, lesego@achap.org, +267 72260602/3697221
- Dr. OGK Modisaotsile, ACHAP Botswana, Technical Lead, otsilemodisaotsile@.com, +267 75115254
- Mr. Moemedi Keakantse, Frm. Senior Business Development & Grants Officer ACHAP, keakantsem@yahoo.co, +267 75727773
Shortcoursesandachievements
Certificate in Occupational Health and Safety (University of Botswana) 2016
Timeline
Administration Assistant
ACHAP Botswana
04.2017 - 12.2018
Receptionist/Administration Assistant
Ernst and Young Botswana
07.2015 - 09.2015
Personal Assistant
VillaPark Properties
04.2013 - 05.2014
Call Center Agent
Orinoco Call Center
10.2009 - 08.2010
Admin & Procurement Assistant
ACHAP Botswana
1 2019 - Current
Institute of Development Management
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ABM University
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Livingstone Kolobeng College
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Livingstone Kolobeng College
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