Shanganani Mmusolosi
Contracts Manager
Gaborone
Summary
A highly experienced Contracts Manager with engineering, construction, procurement management, contract law, and legal expertise necessary for ensuring a high-quality customer experience and professional contract management. My all-rounded skillset has afforded me the opportunity to contribute immensely to the success of many organizations and projects across a wide spectrum of industries including the Mining Industry and the public sector. I possess more than 15 years’ work experience in Contracts and Procurement on Greenfields and/ or Brownfield major capital projects both in the public sector and in the mining sector in Botswana using predominately FIDIC Conditions of Contract. I am a specialist claims consultant with in-depth knowledge of international construction law.
Overview
31
31
years of professional experience
Work History
Contracts Manager/ Project Procurement Manager
Debswana Diamond Company
03.2020 - 12.2024
- Manages the end-to-end procurement processes, including sourcing, negotiations, contracting, contract management and contracts close-out
- Supports the Projects team through interpretation of the contract in terms of scope, obligations, rights and remedies and provide summaries thereto
- Administers a contract portfolio with annual spend exceeding BWP 1 billion ensuring achievement of value for money (VFM) and business outcomes
- Reviews incoming communications from the customer/contractors and, in coordination with the Project teams, drafts routine notices, submissions, and communications to be submitted in accordance with the contract
- Maintains and supervises an overview of claims, and coordinate evaluation and resolution of such claims with other departments (including Legal, Insurance, Finance and other stakeholders)
- Provides advice on relevant regulations and compliance issues
- Supports negotiation and drafting of settlement agreements to optimize the resolution of disputes under the relevant contracts
- Supports the Project teams and works closely with the Organization's Legal department
- Provides leadership and direction to Project Procurement/Contracting Portfolio teams, ensuring alignment with strategic objectives
- Provides expert guidance to colleagues on contract interpretation and application, fostering a culture of compliance within the organization.
Contracts Administrator - Group Projects
Debswana Diamond Company
07.2015 - 02.2020
- Day-to-day oversight of contracts
- Supported Projects teams through interpretation of the contract in terms of scope, obligations, rights and remedies and provide summaries thereto
- Led negotiations with key suppliers, resulting in significant cost reductions
- Provided procurement support, advice and guidance to Management and the Procuring Units on procurement matters;
- Managed the procurement process in line with Procurement Policy and established rules procedures whilst ensuring economy, efficiency, transparency, fairness, accountability/ethical standards and promoting competition;
- Coordinated evaluation and resolution of such claims with other departments (including Legal, Insurance, Finance and other stakeholders)
- Prepared claims recommendation reports
- Reviewed incoming communications from the customer/contractors and, in coordination with the Project teams, drafted routine notices, submissions, and communications to be submitted in accordance with the contract
- Initiated, executed and issued tenders and recommends the most commercially and technically acceptable offer for adjudication by the Tender Committees
- Prepared Contract & Procurement Management Plans for governing the procurement of Engineering, Procurement and Construction Management (EPCMs) contracts
- Drew contract agreements, including negotiation of contracting terms and conditions for capital projects
- Provided interpretation and advice on procurement policy and regulations, company policy, and contract requirements (including terms and conditions), to stakeholders to inform decision-making.
- Administered contracts, including assessment of claims/ variations, payments, dispute resolution, etc.
- Conducted close-out of contracts including preparation of final accounts, ensuring that due process is followed in terms of notifying the business partners, demobilization, final account closure and resolution of all outstanding queries.
- Served as a point of contact for customer and supplier interfaces with the company during all phases of contract performance.
- Supplier relationship management
- Determined final quality and acceptance of contractor work and operations.
- Prepared proposals and bids, contributing to successful awarding of new contracts.
- Trained junior staff members on best practices in contract administration, promoting a knowledgeable workforce.
- Led efforts in renegotiating existing contracts for better terms without compromising quality or delivery timelines.
- Negotiated favorable contract terms for cost savings and improved service levels.
- Maintained an up-to-date knowledge of industry trends and regulations, applying insights to enhance contracting processes within the organization.
- Collaborated with cross-functional teams to develop tailored contract solutions for specific projects.
- Demonstrated proficiency in data entry, contract modification and billing.
Contracts Administrator - Operations
Debswana Jwaneng Mine
03.2010 - 06.2015
- Served as a point of contact for customer and supplier interfaces with the company during all phases of contract performance
- Ensured compliance with contractual terms and conditions
- Monitored contract performance and addressed any issues or disputes
- Maintained accurate records of all contract-related documents
- Drafted, reviewed and negotiated contractual correspondences, variations, claims, instructions, determinations and addendum to the contract,) and timelines to support commercial negotiations
- Processed claims and variations including liaison with legal, Planning, insurance and other stakeholders
- Reviewed and progressed payments to contractors
- General contract administration
- Assisted the Project Managers in planning commercial strategies, having commercial discussions both internal and external
- Identified and mitigated project risks
- Facilitated effective communication and collaboration among project stakeholders; supplier relationship management
- Provided regular contracts updates to senior management
- Provided advice on relevant regulations and compliance issues
Quantity Surveyor (Acting)
BCL Copper-Nickel Mine
09.2008 - 02.2010
- Prepared tender documents, negotiated and awarded contracts
- Maintained and supervised an overview of claims, and coordinate evaluation and resolution of such claims with other departments (including Legal, Insurance, Finance and other stakeholders
- Supported Projects teams through interpretation of the contract in terms of scope, obligations, rights and remedies and provide summaries thereto
- Ensured accurate invoicing by reviewing contractor claims for compliance with contract terms and conditions before submission to clients.
- Supported negotiation and drafting of settlement agreements to optimize the resolution of disputes under the relevant contracts
- Conducted regular site visits to monitor progress, identify potential issues, and recommend corrective actions as needed.
- Performed measurements for structural and architectural works to prepare cost estimates for projects.
- Estimated and analyzed work performed to request payment from clients.
- Improved project profitability by effectively estimating costs and negotiating contracts with suppliers.
- Reduced budget overruns by accurately forecasting project expenses and monitoring progress against budget allocations.
- Facilitated smooth handover processes between stakeholders by preparing detailed final account statements reflecting actual expenditures versus initial estimates.
- Managed and coordinated cost, availability and timely delivery of materials and project schedules for suppliers.
- Streamlined tendering processes, resulting in faster turnaround times for clients and increased winning bid rates.
- Collaborated with architects and engineers to optimize construction designs, minimizing material waste and reducing overall costs.
Clerk of Works
BCL Copper-Nickel Mine
05.2007 - 08.2008
- Facilitated communication between all parties involved in the project to ensure a cohesive approach to problem solving.
- Managed risks by regularly assessing site conditions for potential hazards or issues that could negatively impact project timelines or costs.
- Ensured safety compliance by conducting site audits and implementing necessary safety measures.
- Enhanced project efficiency by monitoring progress, identifying issues, and recommending corrective actions.
- Evaluated contractor performance throughout projects, offering guidance when necessary to maintain high workmanship standards.
- Oversaw installation of critical plant components such as mechanical, electrical, structural systems, ensuring proper installation according to design specifications.
- Assisted in maintaining project budgets through diligent cost tracking and expenditure analysis.
- Improved construction quality by conducting regular site inspections and ensuring adherence to project specifications.
- Played a crucial role in the successful completion of numerous construction projects, contributing to the company''s overall reputation for delivering high-quality results within budget and schedule constraints.
- Maintained detailed records of construction progress, including daily reports, photographs, and site meeting minutes.
- Reduced delays by proactively addressing potential problems and resolving conflicts between stakeholders.
Senior Town Engineer
Sowa Township Authority (Public Sector)
09.2003 - 04.2007
- Collaborated on interdisciplinary teams to develop creative, cost-effective solutions for complex projects.
- Conducted rigorous quality control checks, ensuring all engineering projects met internal and external quality standards.
- Improved client satisfaction with detailed progress reports and proactive communication during project execution phases.
- Enhanced safety protocols during construction projects, ensuring compliance with national standards and reducing workplace accidents.
- Supported junior engineers through mentorship, offering guidance on complex problem-solving and technical skills development.
- Conducted detailed research and analysis to identify potential improvements in engineering methods, resulting in more sustainable practices.
- Created detailed reports on engineering activities and findings.
- Collaborated with other departments to facilitate successful project completion.
- Led engineering teams to successfully complete projects on time and within budget.
- Analyzed and interpreted data to identify trends and recommend improvements.
- Head of the Engineering department comprising Buildings, Electrical, Mechanical/Transport, Sewerage, Roads, Parks & Gardens sections. esponsible for a staff compliment of 104 employees
- Acted as the contact focal point for all legal and contractual matters in relation to construction and consultancy Contracts, including: Review of all contract terms and conditions; Establish key contracts templates
- Overall responsibility for the management of procurement of services, works and goods for the Local Authority
- Oversaw tendering, award and administration of engineering projects for the authority
- Adjudicated disputes and complex claims for projects
Engineer II
Sowa Township Authority
09.2000 - 08.2004
- Responsible for procurement planning and implementation for the entire Engineering department
- Oversaw the preparation of tender documents, tender evaluations and recommendations for award
- Deputized the head of the Department (HOD)
- Claims and disputes management
- Supervised consultants, contractors, and performed contract administration for all engineering projects
- Responsible for the departmental budget
- Supervised subordinates
Buildings Inspector
Selebi Phikwe Town Council
04.1994 - 08.1996
- Preparation of scope of work for inclusion in tender documents
- Inspections of building constructions and issuance of building and occupation certificates
- Valuation of completed works for payment purposes
- Interpretation of drawings and specifications, issued technical advice to contractors.
Education
Master's - Construction Law & Arbitration
Aberdeen Business School (Law Division), RGU
Scotland, UK 10.2015 - 10.2015
Master of Science - Management in Construction
Kingston University London
Kingston-Upon-Thames, London, England, UK 09.2005 - 09.2005
Bachelor of Science - Construction Management
University of Bedfordshire (Luton)
Luton, England, UK 10.1999 - 10.1999
Associate of Science - Building & Civil Engineering
Botswana Polytechnic
Gaborone, Botswana 10.1993 - 10.1993
Skills
- In-depth knowledge of EU’s contract laws and application of FIDIC contracts
- Extensive knowledge of the preparation of claims correspondence in connection with defect/warranty claims, cost claims and deadline extension claims
- Significant (more than 15 years) experience as a Contract Manager (public and private sector)
- Experience in preparation for arbitrations, mediations, DABs or DRBs; familiarity with SCL Delay and Disruption Protocol, and ICC Arbitration Rules
- Strong project management skills with a track record of supporting successful projects
- Excellent negotiation, communication, and interpersonal skills
- Attention to detail and strong organizational skills
- Ability to organize own workload with minimal supervision
- Effective collaboration within a geographically widespread group (eg across our Mines)
- Accuracy and pragmatic approach to contract management and enforcement
- Positive attitude and genuine interest in process improvements
- Fluent in written and spoken English in business and legal settings
- ‘Out-of-the box’ thinker
- Good computer skills
- Strong business vision and strategic acumen
- Ability to communicate at all levels
CPD and Accreditations
- 2023: Arbitrator Fellowship Admission Course (Level 4): Association of Arbitrators (Southern Africa)
- 2019: Leadership Development Skills Programme: Maccauvlei Learning Academy (Pty) Ltd, South Africa
- 2014: Management Development Programme: Graduate Business School, University of Capetown, South Africa
- 2014: Prince2 Foundation Course: Innolead Consulting (Pty) Ltd, Gaborone, Botswana
- Member of Association of Arbitrators (Southern Africa)
- Member of CIPS
- Member of International Association of Contracts & Commercial Management (IACCM)
Additional Information
REFEREES
1. Mr France Mashinyana, Senior Project Procurement Manager, Debswana Diamond Company, Botswana. Tel: +267 71383971; fmashinyana@debswana.bw
2. Mr Sylvester Malokwane, Senior Project Manager, Debswana, Tel: +267 71 383 971; smalokwane@debswana.bw
3. Mr Letlhogonono Shono Rasedibo, Operational Supply Chain Manager, Tel: +267 7135 7200; lrasedibo@debswana.bw
Timeline
Contracts Manager/ Project Procurement Manager
Debswana Diamond Company
03.2020 - 12.2024
Master's - Construction Law & Arbitration
Aberdeen Business School (Law Division), RGU
10.2015 - 10.2015
Contracts Administrator - Group Projects
Debswana Diamond Company
07.2015 - 02.2020
Contracts Administrator - Operations
Debswana Jwaneng Mine
03.2010 - 06.2015
Quantity Surveyor (Acting)
BCL Copper-Nickel Mine
09.2008 - 02.2010
Clerk of Works
BCL Copper-Nickel Mine
05.2007 - 08.2008
Master of Science - Management in Construction
Kingston University London
09.2005 - 09.2005
Senior Town Engineer
Sowa Township Authority (Public Sector)
09.2003 - 04.2007
Engineer II
Sowa Township Authority
09.2000 - 08.2004
Bachelor of Science - Construction Management
University of Bedfordshire (Luton)
10.1999 - 10.1999
Buildings Inspector
Selebi Phikwe Town Council
04.1994 - 08.1996
Associate of Science - Building & Civil Engineering
Botswana Polytechnic
10.1993 - 10.1993
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